Mendocino Cannabis Alliance (MCA) is seeking an Executive Administrator to begin work immediately upon hire. The Executive Administrator will be working in Ukiah. During this interim phase, the Executive Administrator reports directly to the Executive Committee of the MCA Board of Directors until an Executive Director is hired by the organization, at which time the Executive Administrator will report to the Executive Director.
Compensation: This position is full-time with a starting annual salary of $47,840 – $62,400. (This is an interim position opportunity, at 40 hours a week. The interim position is for a projected 3-6 month period.)
Deadline for Applications: 4/15/19
Send Resumes to info@mendocinocannabisalliance.org
Job Description: Work effectively to initially set up organization management systems and office protocols, and to administer the day-to-day operations of the organization with a focus on both organizational development processes and programmatic deliverables to our membership. The Executive Administrator will work in conjunction with the Executive Committee, the Executive Director, Steering Committee and other MCA committees to execute the decisions of the MCA Board of Directors and implement the directives of the strategic plan in support of the MCA mission.
MCA Mission Statement: The Mendocino Cannabis Alliance proudly promotes Mendocino County as a world-renowned cannabis producing region, and works to preserve this legacy by driving socially and environmentally sustainable rural economic development and public policy initiatives.
General Responsibilities
The primary responsibility of the Executive Administrator is to conduct the day-to-day operations of the organization associated with programmatic deliverables to MCA’s membership. This includes setting agendas, maintaining clear note-taking, creating templates, and disseminating meeting information. Additionally, the Executive Administrator will maintain consistent participation and active decision making as directed by the MCA committees and will help set, track and complete tasks and action items. Other general responsibilities include:
- Take a proactive approach in establishing the best operating systems for efficient project operations and administration
- Assist in MCA operational/administrative decision-making process
- Participate in policy calls and help the director and relevant committee members digest important legislation affecting our membership
- Maintain member support services
- Administer day-to-day programmatic operations as directed.
Specific Duties of the Executive Administrator
Organizational Development & Administration
- Update and maintain the master calendar
- Update contact lists for all staff and board members as needed
- Send out Google Calendar invite for meetings
- Google drive maintenance: Organizing documents according to their category/committee
- Ensure all state and local paperwork and forms are completed on time
- Sort & distribute mail, responsible for mailing any correspondences or bills
- Maintain cash accounting and bookkeeping
- Ensure office is stocked with supplies, purchase supplies when needed including printer upkeep and ink supply
Membership and Volunteer Coordination
- Update and Maintain Member and Volunteer Database
- Ensure membership dues are up to date, checking online payment portal for bookkeeping
- Management of Member Database and related software applications including website (WordPress), Memberpress, MailChimp & Survey Monkey and member database – how to add members, search for members and create emails from the database.
- Help identify volunteer needs and match volunteers with opportunities
- Communicate messaging to determine the nature of volunteer skills and harness them to serve the upcoming needs of the Alliance.
Policy Advocacy
- Review upcoming agendas for BOS and City Council meetings and email the agenda to appropriate staff & board members.
- Update and Maintain Legislative and Regulatory Calendar
- Other duties as assigned by the Policy Committee or other MCA leadership.
Marketing and Communications
- Monitor emails and disseminate information to the appropriate recipient
- Update website and social media content regularly.
- Keep a central database for ongoing resources developed by committees, such as marketing venues and platforms, media contacts, physical event venues, and contacts, etc.
- Other duties as assigned by the Communications Committee or other MCA leadership.
Finance and Sponsorship
- Update and Maintain Sponsor Database
- Ensure that all deliverable to sponsors are completed on time
- Other duties as assigned by the Finance and Development Committee or other MCA leadership.
Events and Education
- Assist the Education & Events committee as needed with the booking, production, marketing and promotion, bookkeeping and other aspects of event production
- Other duties as assigned by the Events and Education Committee or other MCA leadership.
Provide Office and Systems Support for MCA Committees and Officers
Some examples include:
- Help identify volunteer needs and match volunteers with opportunities
- Communicate messaging to determine the nature of volunteer skills and harness them to serve the upcoming needs of the Alliance.
- Create and maintain list denoting the area of skill and level of willingness to volunteer as well as hours possible to volunteer or in an as needed or event/meeting based etc.
- Keep a central database for ongoing resources developed by committees, such as marketing venues and platforms, media contacts, physical event venues, and contacts, etc.
- Ensure membership dues are up to date, checking online payment portal for bookkeeping
Skills Desired
- Highly organized and able to meet deadlines, including paying bills on time
- Clear verbal and written communication skills
- Proficiency in MS Office programs, such as Word, Excel, Powerpoint, etc.
- Comfortable with spreadsheets such as Excel, and payroll software programs, such as QB
- Create and maintain clear and logical filing systems, both digital and paper
- Familiarity with the cannabis industry in Mendocino County in the context of state regulations and policy.
- Experience with graphic design a plus.